Tuesday, April 26, 2011
Q: If travel amount ends up being greater than the approved TAR, can the approved TAR be changed?
A: No. The TAR is only an estimate. The actual expense is entered on the Travel Expense Report.
Q: If a non trip related expense is included in a trip related report and the expense date is outside of the travel date, do you modify the start or return date to align with the non trip expense so that it complies w/ policy?
A: If you are including non trip with trip related expenses and the non trip is outside of the trip dates, then you will need to submit a separate non trip related expense report.
Q: How do foundation reimbursements get handled?
A: If it is a GT project, it will be available in the look up table for the user to select from.
Q: Can we get enter a TES without entering a TAR?
A: Yes. However, for out of state travel, a TAR is required by policy and the paper form must be submitted with the TES, if the TAR wasn’t entered in the T&E system.
Q: Can one submit a “blanket” expense for in-state travel?
A: Not necessary for routine in-state travel, the department can do one if they want and scan it in.
Q: Will the direct billed airfare be entered on the TAR?
A: Yes, there will be a separate account code for direct billed airfare. The process of direct billing airfare through Travel Inc. will not change.
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